Google forms is one of the most popular form builders available today.
Since the application is completely free and does not require technical expertise, this makes Google Forms easy to use and accessible for everyone.
However, if you are starting to look into Google Forms, chances are that you would like to get into the nitty-gritty of what the platform is capable of. After all, the core features of Google Forms should help you to work out whether the application is the right fit for your organization.
In this post, we cover the 7 most important Google Forms features in-depth so that you can determine if the application is right for you.
Templates
Like most form builders, Google Forms offers a variety of pre-built form templates that can save you a ton of time building a form from scratch. Nevertheless, these templates are still very customizable so you can edit them as you see fit.
The software offers 17 different templates in the form template gallery. These templates are broken down into three main categories: Personal, Work, and Education.
The Google Form templates available (broken down by category) include:
- Personal:
- Contact information form
- Find a Time scheduling form
- RSVP form
- Party invite
- T-shirt sign up form
- Event registration form
- Work:
- Event Feedback form
- Order form
- Job Application
- Time Off Request
- Work Request
- Customer Feedback survey
- Education:
- Exit Ticket
- Assessment survey
- Worksheet
- Course Evaluation survey
- Quiz
Whether you are a business, school or other organization, chances are there is at least one template that makes sense for you.
Question Formats
There are many question formats you can add to your Google Form that respondents can interact with. These elements include:
- Short answer: A single line that respondents can use to answer a question.
- Paragraph: Multiple lines that respondents can use to give an in-depth response to a question.
- Multiple choice: Multiple answers that respondents can select to indicate their answer.
- Checkboxes: Similar to multiple choice but rather with checkboxes. Multiple checkboxes can be selected by respondents.
- Dropdown: Allows respondents the ability to type a list of answers.
- File upload: Allows respondents to upload a document such as a resume or an image through your Google Form.
- Linear scale: Multiple choice bubbles along a scale (for questions such as “on a scale from one to five, how happy are you with our service).
- Multiple choice grid: Multiple choice bubbles in a grid format (Gride could be 4 bubbles by 5 bubbles for instance)
- Checkbox grid: Like a multiple choice grid but with checkboxes.
- Date: For selecting a date in the month, day, year format
- Time: For selecting a time in the 00:00 format.
Given the wide selection of elements, you shouldn’t have any trouble customizing a survey as you see fit.
Conditional Logic
Simply put, conditional logic changes the questions that respondents are served when going through your form based on their previous responses. This is definitely relatively one of Google forms advanced features.
In Google forms, with a multiple-choice question for instance, you can have respondents who choose “answer A” to be diverted to one section and respondents who chose “answer B” to be diverted to a different section.
For example, lets say the question is “Are you happy with our service?”. Answer A could be “Good” and answer B could be “Bad”;
Upon selecting “answer A,” respondents would be diverted to a new section with the question “Glad to hear it! What did you like about our service?”.
Upon selecting “answer B,” respondents would be diverted to a new section with the question “Sorry to hear that. What didn’t you like about our service?”.
While Google Forms has conditional logic, its relatively simple compared to the conditional logic/branching logic capabilities of paid form builders.
Theme Customizations
There are various changes that you can make to the design of a Google Form.
- Header image: This image is like a banner at the top of your Google Form that you can swap out with whatever image you want.
- Theme color: There are 13 standard colors that you can choose from as the background of your google form. However, you can also change the background to your own custom color if needed.
- Fonts: You can change the default font for your Google form from the available options.
File Upload
File upload gives respondents the ability to submit files through your Google Form.
Here are some ideas of when you might want to use this feature in your form:
If you want to receive:
- Job applications or resumes for prospective employees
- Quiz, test or essay submissions
- Photos for a photography contest
The possibilities are endless. Submissions via the file upload element will be stored in your Google Drive.
However, while this Google Forms feature is nice to have, the element does have some limitations. Fortunately, there are paid form builders with file upload functionality that might make more sense for you to use if this particular feature is important to you.
Reporting and Analytics
When respondents submit their answered form, Google Forms will automatically generate graphs that display how many people answered each question in your forms. The pie charts are a very visually appealing way to communicate the results of your campaigns.
For more thorough analysis of your data collected, you can utilize Google sheets. To do so, within the Google Forms dashboard you can go to the responses tab to the right of the editor and clicking the recognizable Google Sheets Icon.
And of course, within Google Sheets you can sort and analyze the data as you would with Excel. For instance, if you ask for the respondents’ age in a google form, you could sort respondents by age from highest to lowest in Google Sheets.
Quiz Features
Google Forms quiz features are excellent for educators.
With Google Forms you can turn your survey into a quiz by simply making some changes within settings. In doing so, each question in your form will have a point value assigned to it.
This way, when a respondent answers all the questions in the form, the form will automatically calculate a grade based on the responses. This auto-grading functionality can be a huge time saver for busy teachers.
You can either set up the form so that the respondent gets instant feedback on their grade or only you receive the grades for the quiz.
Want some inspiration for creating your own Google forms quiz? Check out these Google Forms quiz examples.
Final Words
Although Google Forms can be a game-changer for many, keep in mind that some of Google Forms’ features are limited.
After all, Google Forms is a free solution that does not have the functionality that paid form builders have. Paid form builders, such as Jotform for instance, are far more flexible, customizable and feature-rich.
For more information on the limitations of Google Forms features (as well as the advantages), check out this post on Google forms advantages and disadvantages.
